- Call for Abstracts -

FINAL DEADLINE October 15, 2021

This coming February the Health Physics Society (HPS) joins with the American Academy of Health Physics (AAHP), the American Association of Physicists in Medicine (AAPM), The American Nuclear Society (ANS), The Conference of Radiation Control Program Directors (CRCPD), The Canadian Radiation Protection Association (CRPA), The National Council on Radiation Protection and Measurements (NCRP) and the Mexican Society of Irradiation and Dosimetry (SMID) to host the first ever North American Regional Congress for the International Radiation Protection Association (IRPA). This meeting will be FULLY HYBRID.

Now we are calling on you to give a talk or share a poster! Authors can present Live in person, Live virtually, Pre-recorded, Poster in person, OR Poster virtually so regardless of your plans, you can be part of this congress! Optional: during submission, you can request to publish a manuscript with your presentations!

Authors presenting PEPs, CELs or Refresher Courses should also use the form below and indicate which type of class it is as the topic. 

The program committee is looking for authors for the following topics:

·        Scientific Basis of Health Physics
  •    Biological effects of radiation
  •    Epidemiology of radiation exposure
  • ·        Characterization of Radiation Exposures
  •    External dosimetry
  •    Internal dosimetry
  •    Environmental and wildlife dosimetry
  •    Instrumentation and measurements
  • ·        Nonionizing radiation/5G
    ·        Applied Health Physics
  •    Nuclear facilities
  •    Medical health physics
  •    Veterinary health physics
  •    Military health physics
  •    Environmental health physics
  •    Natural radioactivity
  •    Space radiation
  •    Disasters in health physics
  • ·        Regulations and Communications
  •    Regulatory issues
  •    Communications with the public
  • ·        Homeland Security and Emergency Response

    ·        Reasonableness in Health Physics

    ·        Health Physicists' Response to a Pandemic

    ·        Controversies in medical health physics 

     

    Submit your abstract now!

    The ONLY deadline to submit is October 15th

    Please note there will be no extensionsINSTEAD if you need a little more time reserve a slot by contacting the task force chair with your subject and topic (cwilsonhps@gmail.com).

    A submitted abstract or reservation with the task force chair is a commitment to present; cancellations should be avoided. All presenters must register and pay for the meeting by January 15,  2022 to be included in the final program. If extenuating circumstances prevent the presenting author from making the presentation, it is the author's responsibility to find an alternate presenter. Presenters who submit more than one oral abstract and cancel should find alternate presenters; otherwise, you may be limited to one abstract for future meetings.



    Instructions for Submitting an Abstract

    Author Eligibility: Any member of the Society, other science professionals, and students may submit an abstract for presentation at the annual or midyear meetings. The priority of abstract acceptance will be as follows: Society members, nonmembers sponsored by Society members, and unsponsored nonmembers. Sponsors must endorse the abstract by including their name and HPS ID number on the electronic form.

    All abstracts will be printed directly from this online submission form. Contact the Secretariat if you are unable to submit your abstract using the online submission form.

    1. Title: Submit the title in uppercase and lowercase, capitalizing each word. Acronyms should not be used.

    2. Author(s): Use full first name for the author's first name. Use middle name initials. Indicate the presenting author. Contact the Secretariat for instructions if there are more than 10 authors.

    3. Affiliation(s): Enter the affiliation(s) in uppercase and lowercase; e.g., University of California, Berkeley.
    Do not include department name or full address.

    4. Abstract: The abstract must be one concise paragraph. Do not include author names or affiliations. Credits should be placed at the end of the text of the abstract. Use an asterisk as an indicator of the credit.

    (Note: The minimum abstract length is 150 words and the maximum size of the abstract is restricted to 2,000 characters.)

    5. Presenting Author Address: Include the complete mailing address. It is essential that the email address is accurate because information or questions regarding abstracts and presentations will be sent via email.

    6. Presenting Author Cell Phone: Necessary to contact the author for questions on the abstract and for contact during the meeting.


    1. Abstracts that suggest commercialism, either through writing style or trade names, may be rejected.

    2. Abstracts should not contain tables, figures, structural formulas, or bibliographic references.

    NOTE: Limit use of equations to only those that are new and required to convey the central concepts of the abstract. You must use SI units. Contact the Secretariat if the abstract requires equations, math or Greek symbols, subscripts, or superscripts (other than for isotopic identification).

    3. Acronyms in the abstracts themselves should be accompanied by the spelled-out words in parentheses.

    4. The substance of the abstract must not have been presented or published previously.

    5. Promissory statements, such as "will be discussed," "will be studied," or "will be analyzed," cannot be accepted. Use present tense, e.g., "is discussed," "is presented," "is analyzed." A well-written abstract includes results and conclusions, not promises.

    6. The Program Committee's decision to accept or reject an abstract will be based upon inclusion of the following items.

    a. Purpose and title of the work: Is the purpose clearly stated and are the issues current? Is the title descriptive of the abstract?

    b. Experimental procedures (if applicable), analytical methods (if applicable), and discussion/review: Are the procedures well described? Is (Are) the discussion/review and/or analytical methods clearly presented?

    c. Application or relevance to the field of health physics: Is the work relevant or directly applicable?

    d. Conclusions: Are the conclusions based on an appropriate quality and quantity of data?

    e. Appropriateness of material for presentation: Material which may be considered unprofessional or vulgar will be rejected. Material will not be rejected simply because it may be controversial.

    Abstract Acceptance: Notification of acceptance will be sent to the presenting author during November 2021. Please note that the topic you select on the abstract form is for Program Committee guidance only. Due to scheduling or topical interest, the Program Committee may find it necessary to reassign your presentation to a technical session different from what topic you selected.


    Abstract Submission Form

    ABSTRACTS DUE BY: October 15th, 2021

    Fields marked with * are obligatory.



    Presenting Author Address

    Note: Include the complete mailing address and email address. This is the only address in our records for nonmembers and it is essential that both the mailing address and email address are accurate.

    *First Name
    *Last Name
    *Address 1
    Address 2
    Address 3
    *City
    State/Province
    Country
    ZIP/Postal Code
    *Phone
    *Presenter's cell phone
    *Email
    *Email (retype for verification)
    HPS member ID number
    (if HPS member)



    Authors

    Author(s): Enter author's first name IN FULL followed by middle initials. Indicate the presenting author.

    Affiliation(s): Enter the affiliation(s) in uppercase and lowercase; e.g., University of Charleston. Do not include department name or full address.

    Author 1 First name in full and middle initials, e.g.: John F: *Last Name: Affiliation:
    Author 2 First name in full and middle initials, e.g.: John F: Last Name: Affiliation:
    Author 3 First name in full and middle initials, e.g.: John F: Last Name: Affiliation:
    Author 4 First name in full and middle initials, e.g.: John F: Last Name: Affiliation:
    Author 5 First name in full and middle initials, e.g.: John F: Last Name: Affiliation:
    Author 6 First name in full and middle initials, e.g.: John F: Last Name: Affiliation:
    Author 7 First name in full and middle initials, e.g.: John F: Last Name: Affiliation:
    Author 8 First name in full and middle initials, e.g.: John F: Last Name: Affiliation:
    Author 9 First name in full and middle initials, e.g.: John F: Last Name: Affiliation:
    Author 10 First name in full and middle initials, e.g.: John F: Last Name: Affiliation:
    *Presenting Author
    Check if the presenting author is a student
    (For informational purposes only)
     
    *Email Address of Presenting Author
    *I agree to having the contact email of the first author published with the online abstract
    *Biography of Presenting Author
    (limit to 450 characters)



    Abstract Information

    *Abstract Title
    Submit the title in uppercase and lowercase, capitalizing each word.
    *Abstract Text
    The abstract must be one paragraph with a minimum length of 150 words and no more than 2,000 characters. The abstract itself should not include author names or affiliations. Special characters, symbols, superscripts, and subscripts may not be submitted within the system. Isotopes should be entered, for example, as Cs-137. Fractions and superscripts are entered as, e.g., dpm/100cm^2.
    *Proposed Abstract Topics
    Select one
    Topic  Epidemiology of radiation exposure
     External dosimetry
     Internal dosimetry
     Environmental and wildlife dosimetry
     Instrumentation and measurements
     Nonionizing radiation/5G
     Nuclear facilities
     Medical health physics
     Veterinary health physics
     Military health physics
     Environmental health physics
     Natural radioactivity
     Space radiation
     Disasters in health physics
     Regulatory issues
     Communications with the public
     Homeland Security and Emergency Response
     Reasonableness in Health Physics
     Health Physicists' Response to a Pandemic
     Controversies in medical health physics
     PEP/CEL
     Refresher Courses
     Other
    If you selected 'Other' above, suggest topic here
    *Presentation Format  Oral In-Person
     Oral Live-Virtual
     Oral Pre-Recorded
     Poster in-Person
     Poster Virtual
    Check if you are interested in publishing a paper in conjunction with this presentation  
    I volunteer to be a Session Chair  
    If you are not a member of the HPS what society or organization are you coming from?
    I am in the first five years of my career, am a member of HPS, CRPA, or SMID, and would like to be considered for the IRPA Young Scientists and Professionals Award. (If checked, you must list your associate society in the appropriate field above)
    Click here for Award Rules
     
    I agree to allow my abstract to be published by the Health Physics Society