BYLAWS OF THE
NORTH TEXAS CHAPTER
HEALTH PHYSICS SOCIETY
name of the organization shall be the North Texas Chapter of
The Health Physics Society and hereinafter shall be designated
as the Chapter.
The objectives of the Chapter are to aid in the work of
Health Physics, to improve dissemination of information among
individuals in this field and related fields, to improve
public understanding of the problems and needs in radiation
protection, and to promote within the Chapter=s
jurisdiction the activities of the Health Physics Society.
1. Every Member of the National Health Physics Society shall
automatically become a Member of the Chapter upon presenting
to the Chapter proof of membership in the Society and payment
of Chapter dues.
The Executive Council of the Chapter shall serve as the
Committee on Admissions and shall be responsible for approving
applications for membership involving persons who are not
Members of the Health Physics Society.
An applicant may be any person who is engaged in a
field of endeavor related to Health Physics or whose interests
in the profession would make them a desirable Member of the
for membership in the Chapter by such persons shall be made on
a form approved by the Executive Council.
Election to the membership in the Chapter under the
provisions of the section of the Bylaws requires the approval
of at least four (4) members of the Executive Council, and
persons so elected shall be entitled to all privileges of
membership in the Chapter except, as hereinafter provided in
Article IV, Section 1, of the Bylaws, the right to become
President, President-Elect, or Secretary/Treasurer.
Dues of members become payable on the first day of June
each year. Any
member of the Chapter whose dues are unpaid on August 1 of the
calendar year in which dues are specified is not in good
standing and shall have no vote.
Membership in the Chapter ceases when the dues of the
member are not paid within one year after they are due; the
name shall be removed from the active membership list, the
person shall be so informed, and the person shall receive no
further communication from the Chapter.
Affiliate members are organizations whose interests in
the general field of radiation protection are such as to
warrant a formal working relationship with the Chapter.
There shall be no voting rights for this membership
for the Chapter affiliate membership shall be determined by
the Executive Council. Dues
for this membership class shall be payable as provided to
Section 3 of this Article.
The officers of the Chapter shall be a President,
President-Elect, and Secretary/Treasurer.
The officers of the Chapter shall be persons who are
Members in good standing of the Health Physics Society.
The President-Elect shall be chosen by vote of the
Membership for a term of one year, at the conclusion of which
ascension to the office of President for a one-year term is
The Secretary/Treasurer shall be chosen by vote of the
No officer shall be eligible for election to the same
office for more than two consecutive terms.
The term of office for all officers shall begin
following installation at the Annual Meeting of the Chapter.
An office shall be declared vacant by the Executive
Council in the event that an officer resigns, misses three
consecutive meetings of the Executive Council, or ceases to be
a Member of the Chapter.
The vacated office shall be filled by the Executive
Council in accordance with the procedures set forth in Article
V hereinafter provided.
The Executive Council is the representative body of the
Chapter and, as such, shall have, hold, and control all funds,
properties, and activities of the Chapter in accordance with
the Bylaws governing these matters.
The Executive Council shall consist of nine (9) voting
members including the President, President-Elect, the
immediate past President, Secretary/Treasurer, and five (5)
elective Councilmen. The
Councilmen shall be elected from the membership of the Chapter
for a two-year term each.
The Executive Council shall hold at least two meetings
each year, and the meetings shall be presided over by the
(5) voting members of the Executive Council shall constitute a
quorum, and all decisions of the Executive Council shall
require approval of at least a majority of the Council members
present at a properly called meeting of the Council.
A seat on the Executive Council shall be declared
vacant by the Council in the event that a Council member
should resign, miss three consecutive meetings of the
Executive Council, or cease to be a member of the Chapter.
The vacated seat may be filled as provided by Section 5
of this Article.
In the event of a vacancy in an elective position,
other than one that involves the President or President-Elect,
the Council may make an appointment to hold until the
un-expired term is filled by election at the next regular
letter ballot presented to the membership.
If the office of President becomes vacant, the
President-Elect shall assume the duties of the President, but
retain the title of President-Elect until such time that he
would have ascended to the presidency in his own right.
If the office of President-Elect becomes vacant, that
office shall in all cases be filled by a vote of the
membership as provided by Article VI of these Bylaws.
(Catastrophe Clause) In the event that the membership
of the Executive Council drops below five (5) members because
of death, resignation, or other circumstances, as the first
order of business at the first scheduled meeting of the
Chapter at which a quorum of the membership in good standing
is in attendance, the Acting Chairman of the meeting shall
cause the election of a Temporary Chairman who, in turn, shall
convene those members of the Nominating Committee who are
present. In the
event that one or more of the members of the Nominating
Committee are not present, the Temporary Chairman shall
appoint proxies for the absentee members.
The Nominating Committee as now constituted shall
select two nominees for all vacated elective positions in
accordance with provisions of Article VI, Section 4, of the
Bylaws, hereinafter provided.
The Temporary Chairman shall present the names of the
nominees to the membership at the meeting, allowing additional
nominations from the floor.
After the nominations are closed, a secret ballot shall
be taken and a majority vote of those present shall be
required to elect. In
the event that a majority vote is not obtained on the first
ballot, the name of the individual receiving the least number
of votes shall be dropped from the ballot and balloting shall
continue n this manner until a majority vote is obtained.
Persons elected under this Section of the Bylaws shall
take office immediately and the Temporary Chairman shall turn
the meeting over to the Acting Chairman of the meeting, at
which time the office of Temporary Chairman is dissolved.
It shall be the responsibility of the Executive Council
to review the financial status of the Chapter annually for the
purpose of establishing the annual dues required for
membership in the Chapter.
The Executive Council shall review the program of the
Chapter as presented by the President and other Members,
furnish appropriate guidance in these matters, and approve or
reject in accordance with Council procedures.
Meetings of the Executive Council shall be called at
the direction of the President.
All sessions of the Executive Council shall require at
least ten (10) days prior notification to the members of the
request to the President made in writing by five (5) members
of the Council shall require a meeting to be called.
Ordinarily, the meetings of the Executive Council will
be open to the membership.
However, on occasion, the Council may hold sessions
which are not open to any person, or groups of persons, whom
the Council may designate.
The President will preside over all meetings of the
Chapter and may appoint other individuals to assist in the
conduct of the meetings. The President shall appoint necessary committees with the
approval of the Executive Council and automatically becomes an
ex-officio member of these committees. The retiring President
shall submit an oral report of the AState
of the Chapter@
to the Membership at the Annual Meeting.
The President shall designate two representatives of
the Chapter to represent the Chapter at the Chapter Council
meetings during the annual meeting of the National Society.
The President-Elect shall perform duties as delegated
by the President, and in the absence of the President at a
meeting of the Chapter or Executive Council will assume the
duties of the President.
The Secretary/Treasurer shall keep a record of all
transactions and meetings of the Chapter and Executive
Secretary shall carry out correspondence of the Chapter, keep
an accurate mailing list of the Membership, and post all
ballots used in election and amending procedures.
The Secretary/Treasurer shall be the custodian of all
monies of the Chapter, shall receive all monies due the
Chapter, and shall pay all authorized bills against the
Secretary/Treasurer shall submit accounts for audit to the
Executive Council prior to the Annual Meeting of the Chapter,
and shall turn over to their successor all funds and
properties of the Chapter.
The Secretary/Treasurer shall submit an annual report
summarizing the financial status of the Chapter to the
Membership at the Annual Meeting.
The Treasurer may be bonded in such an amount as shall
be determined by the Executive Council and by a company
approved by the Executive Council.
When bonded, expense of bonding shall be borne by the
The Executive Council shall designate an official
spokesperson for the Chapter. No member of the Chapter shall
presume to speak for the Chapter on matters of Chapter policy
without authorization of the Executive Council.
AND BALLOTING PROCEDURES
Except as heretofore provided for in Article V, Section
6, of the Bylaws, nominations for all elective positions and
the election procedure governing the processes of election and
balloting shall be in accordance with the provisions of
Article VI of the Bylaws.
Nominations for all elective positions shall be made by
a Nominating Committee consisting of a Chairman and three (3)
other members appointed by the President and approved by the
Executive Council. No
member of the Executive Council shall be eligible to serve on
this committee. Three
(3) members of the committee shall constitute a quorum, and
decisions of the committee shall require the affirmative vote
of at least three (3) members of the committee.
The President-Elect, Secretary/Treasurer, and two or
three (alternating) Councilmen shall be elected annually by
the Members of the Chapter and shall serve until their
successors are elected and installed. Newly elected Officers and Councilmen shall be installed by
the outgoing President or his duly authorized representative
during the Annual Meeting following the letter ballot.
The Nominating Committee shall select at least two
nominees for each elective office, and in no case shall an
name be placed in nomination for more than one elected
position during any one election.
No member shall be placed in nomination without
The Nominating Committee shall submit in writing the
names of the nominees to the Secretary/Treasurer not later
than sixty (60) days prior to the Annual Meeting of the
All letter ballots shall be prepared at the direction
of the Secretary/Treasurer and mailed to each Member of the
Chapter in good standing.
Ballots for elective positions shall be mailed at least
forty (40) days prior to the Annual Meeting, and provisions
shall be made for the names of the write-in candidates on the
ballot. A ballot
shall be closed on the thirtieth (30) day following the
mailing of the last ballot to the Membership.
The Member shall return his ballot by mail to the
Secretary/Treasurer with the Member=s
name and return address displayed upon the mailing envelope.
Following the closing of the ballot, the
Secretary/Treasurer shall convene not less than five (5)
members of the Executive Council for the purpose of tabulating
and certifying the vote.
The Secretary/Treasurer shall examine the names on the
envelopes and certify the eligibility of the Member to vote.
The ballots shall be removed from the envelopes in such
a manner as to preserve the vote as secret, and no ballot
shall be voided if the intent as to the choice of the member
is clear. The
envelopes, ballots, and tally sheets shall be retained by the
Secretary/Treasurer and sealed in a suitable container until
the close of the next regular Meeting of the Chapter, after
which time the envelopes, ballots, and tally sheets shall be
majority of the Membership voting for an elective position or
an amendment shall be required to elect or amend.
Ties shall be settled by lottery.
Following certification of the results of the poll,
nominees shall be notified promptly of the outcome of the
The Chapter shall hold at least three (3) Regular
Meetings to include the Annual Meeting each calendar year.
The date, time, and place for each Regular Meeting
shall be established by the Executive Council except as
otherwise provided for in the Bylaws.
The Annual Meeting of the Chapter shall be held during
the First Quarter of each calendar year.
Other meetings of the Chapter may be called by the
President with the approval of one (1) or more members of the
Executive Council. A
petition directed to a member or members of the Executive
Council bearing the signatures of at least ten (10) percent of
the members in good standing shall require a meeting of the
Chapter to be called.
Members in good standing shall be notified by mail of
all meetings at least ten (10) days in advance of the date,
time, and place set for the meeting.
The notification shall include a program listing of
scheduled activities of the meeting.
A quorum at a Chapter meeting shall consist of ten (10)
members or twenty (20) percent of the Membership, whichever
constitutes the greater number.
All meetings of the Chapter are open to the entire
Membership except when otherwise specified in writing by the
Executive Council, any Member is privileged to bring guests to
Chapter meetings provided reservations are made if required
and registration fees are paid when applicable.
The Executive Council shall develop a standard
procedure for governing the order of business for all meetings
of the Chapter, establishing session time limits where
applicable, and Robert=s Rules of Order shall be the guide for any parliamentary procedure not
especially provided for in the said rules of the Chapter.
A change in the standard procedure governing the order
of business at a meeting of the Chapter requires the approval
of a majority of the Membership at the meeting.
The Executive Council shall review the financial status
of the Chapter annually and establish membership dues in the
amount to be determined by the Executive Council.
All funds shall be paid into the office of the
Secretary/Treasurer where they shall be entered in the books
of the Chapter and deposited in a bank approved by the
All expenditures shall be made in accordance with a
budget of appropriations as adopted by the Executive Council.
COMMITTEES AND APPOINTMENTS
The President shall appoint, with the approval of the
Executive Council, individuals or committees to assist the
officers and the Executive Council in the development and
administration of the programs, projects, policies, and so
forth. In making
such appointments, consideration shall be given to maintaining
a balance of representation from the various organizational
groups within the geographical jurisdiction of the Chapter to
include industrial, governmental, educational, and other
All committees shall be responsible for keeping records
of the activities of the committee when directed by the
President and shall submit such records to the Secretary of
The Standing Committees shall be as follows:
A Committee on Admissions shall be comprised of the
members of the Executive Council as set forth in Article III,
Section 2, of these Bylaws.
A Program Committee shall consist of the
President-Elect as Chairman and two (2) other members.
The Program Committee shall, at the direction of the
Executive Council, handle the arrangements for all Chapter
Chairman of the Program Committee shall be responsible for
providing the Secretary with an agenda for each meeting which
will be circulated to the Membership at least ten (10) days
prior to the meeting.
A Public Relations Committee consisting of a Chairman
and at least two (2) other members shall publicize the
activities of the Chapter.
A Nominating Committee shall be appointed and shall
function in accordance with the provisions set forth in
Article VI governing the activities of the Nominating
As provided by Article V, Section 11, the President
shall appoint such other committees as are deemed desirable
for the effective operation of the Chapter.
The membership of all committees appointed by the
President under the provisions of this Article shall terminate
automatically at the close of the presidential term in which
the appointments were made.
(Proxy clause) Absentee Members of Committees, at
meetings of the Executive
Council and at Chapter Meetings, are authorized to be
represented in any and all such meetings by proxy.
Except as specified in Article V, Section 6
(Catastrophe Clause), the absentee Member shall be required to
submit a letter of authorization naming the person authorized
to act in his stead. The
person so named must be a Member in good standing of the
Chapter, but need not be a member of the same body of the
Chapter as that of the absentee Member.
The absentee member may, or may not, set forth
conditions limiting the authority of his proxy.
The letter of authorization shall be submitted to the
Chairman of the body involved for recognition and
certification, after which it shall be turned over to the
Secretary/Treasurer of the Chapter to become a matter of
Amendments to the Bylaws may be proposed (i) at any
business meeting of the membership if accepted by a majority
vote of the members present and voting, (ii) by petition
bearing the signatures of at least ten (10) percent of the
voting members of the Chapter, or (iii) by the Executive
amendments shall be reviewed by the Executive Council, or by a
committee appointed by the President and approved by the
Executive Council, put in proper context, and then circulated
to the membership of the Chapter by the Secretary within ninety
(90) days following the proposal to amend.
A minimum of a twenty-one (21) day review period will be
afforded Chapter members to respond to the proposed amendments.
Chapter members who wish to respond may do so by writing
the Chapter President or his appointee. All responses will be presented to the Executive Council
prior to presentation to the voting membership.
The proposed amendments shall be put to a vote by the
members in good standing prior to the close of the first
business meeting of the Chapter following the twenty-one (21)
day review period set out above.
After presentation of the proposed amendments to the
voting members in good standing present at the meeting, the
floor will be open for discussion.
Each member who requests to speak will be afforded two
(2) minutes to discuss the amendments.
The floor will be closed by a notion for a vote and a
second. Voting may
be conducted by any acceptable voting method and adoption
requires approval of a majority of the voting members voting.