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The Constitution of the Delaware Valley Society for Radiation Safety

Subject to revision by majority vote of the Board of Directors and by majority of the voting membership.

NAME:

Delaware Valley Society for Radiation Safety. A chapter of the Health Physics Society. (The organization is hereinafter referred to as the Chapter.)

OBJECTIVES:

  • To improve dissemination of information between individuals working in Health Physics and related fields.
  • To improve general understanding of the problems and needs in radiation protection.
  • To promote and improve Health Physics as a field and as a profession. To promote the activities of the Health Physics Society.

OPERATION:

The objective of the Chapter are to be accomplished by meetings, conferences, lectures, and publications with emphasis in all sciences and technologies which contribute to the knowledge of radiation effects and radiation protection. Meetings shall be held approximately 5 times from September through May, once in any calendar month. Meetings shall consist of prepared programs of interest to the membership. Business meetings, as necessary, will be held immediately prior to or following the prepared programs. Said organization is organized exclusively for educational and scientific purposes, including for such purposes, the making of distributions to organizations that qualify as exempt organizations under section 501(c)(3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law).

MEMBERSHIP:

Members shall be persons who are members or associate members of the Health Physics Society, and such other persons or organizations as are provided for in the By-Laws.

MANAGEMENT:

The affairs of the Chapter shall be administered by a Board of Directors, numbering not less than five nor more than seven, including a President, President-Elect, most recent past President, Secretary, and Treasurer. Upon recommendation of the Board of Directors, one or more Board Members at Large may be elected to serve for a one year term. The Secretary and Treasurer shall be elected in alternate years and each shall serve a two-year term, other Board members a one year term.

By-Laws

MEMBERSHIP:

The membership of the Chapter consists of Members, Supporting Members, Members Emeritus, Life Members, and Affiliate Members.

MEMBERS are persons who are members or associate members of the Health Physics Society.

SUPPORTING MEMBERS are persons with strong interests in the field of and problems of radiation hazard and control. Such membership must be approved by the Board of Directors, who may delegate authority to act in this manner to a duly appointed Membership Committee. Supporting members shall have all privileges of membership in this Chapter except of holding office or otherwise serving on the Board of Directors.

MEMBERS EMERITUS are former members who have (i) reached the age of 60 or have ceased to function professionally in the field of radiation protection as a result of permanent disability, (ii) retired from active employment, and (iii) held membership on the Chapter at least 10 consecutive years prior to retiring or becoming permanently disabled. Membership Emeritus status may be obtained upon application to the Board of Directors. There are no dues requirements. Privileges accruing to this class shall be no less than the privileges enjoyed by a Member.

LIFE MEMBERS are persons who have been designated by the Awards Committee and approved by the Board of Directors as persons worthy of Life Membership in the Chapter. There is no dues requirement and privileges accruing to this class of membership shall not be less than the privileges enjoyed by a Member.

AFFILIATES are organizations whose interests in the general field of radiation protection are such as to warrant a formal working relationship with the Chapter. This class of membership is divided into subgroups at the discretion of the Board of Directors. There shall be no voting rights for this class of member.

FINANCES:

The Executive Council shall review the financial status of the Chapter annually and establish membership dues. Dues for Members and Supporting Members shall not exceed $10 per annum. Any member of the Chapter whose dues are unpaid as of March 1 of the calendar year in which dues are specified is not a member in good standing and shall have no vote. Annual dues cover the period July 1 to June 30. All funds accrued by authorized agents of the Chapter shall, after proper accounting, be paid into the office of the Treasurer where they shall be entered into the books of the Chapter and deposited in a bank approved by the Board of Directors.

All expenditures shall be made in accordance with a budget of operations as adopted by the Board of Directors.

No part of the net earnings of this organization shall insure to the benefit of, or be distributed to its members, trustees, officers, or other private persons, except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the objectives set forth in this document. No substantial part of the activities of this organization shall be to carry on propaganda, or otherwise attempt to influence legislation, and the organization shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office. Notwithstanding any other provision of these articles, the organization shall not carry on any other activities not permitted to be carried on (a) by an organization exempted from Federal tax under Section 501(c)(6) of the Internal Revenue Code of 1954 (or the corresponding provisions of any future United States Internal Revenue Law,) or (b) by an organization, contributions to which are deductible under Section 170(c)(2) of the Internal Revenue Code of 1954 (or the corresponding provisions of any future United States Internal Revenue Law).

 Upon the dissolution of this organization, assets shall be distributed for one or more exempt purposes within the meaning of Section 501(c)(6) of the Internal Revenue Code or the corresponding provisions of any future federal tax code, or shall be distributed to the federal government, or to a state or local government for a public purpose.

COMMITTEES:

The following committees are established and are to be filled by appointment of the President with the approval of the Board of Directors.

  1. Nominating Committee
    a. To consist of a Chairman and at least two other members appointed by the President. No Officer shall be eligible to serve on this committee.
    b. Duties: To prepare nominations for office in accordance with the recommended charter for Health Physics Society Chapters.
  2. Membership Committee
    a. To be composed of more than one and not more than three members and/or supporting members. (The Chairman of this committee must be a member.)
    b. Duties: To conduct a drive for desirable members and to recommend to the Board of Directors regarding the acceptance of applications for supporting members.
  3. Public Information Committee
    a. To be composed of more than one and not more than three members and/or supporting members. (The Chairman of this committee must be a member.)
    b. Duties: To cooperate with the Public Information Committee of the Health Physics Society; to stimulate and support those activities which improve public understanding of the problems and needs in radiation protection; to conduct such public relations and publicity activities as are proper and desirable for the Chapter.
  4. To consist of the committees and/or members as are deemed necessary for the effective operation of the Chapter.

VACANCIES:

In the event of a vacancy in the office of the President, the President-Elect shall succeed to the Presidency. In the event of a vacancy in the office of the President-Elect, Secretary, or Treasurer, the Board of Directors shall make an appointment to hold office until the next election of the Chapter.

AFFILIATE MEMBERSHIP IN THE DELAWARE VALLEY SOCIETY FOR RADIATION SAFETY

The Bylaws of the Delaware Valley Society for Radiation Safety (DVSRS) contain provisions for organizations to become Affiliate Members. These organizations must be those whose interest in the general field of radiation protection are such as to warrant a formal working relationship with the DVSRS. These organizations are Non-voting Members except in matters as may develop between the Affiliates and the Board of Directors. However, a representative of such an organization may serve on committees which serve under the auspices of the DVSRS, when such persons are duly appointed to such committees. This class of membership has been divided into four sub-groups, the privileges of each described below.

Class A

Full size1 display booth/table at “Vendor’s Nights”; full page in Membership Directory2; mailing list may be used twice (2) per year without payment of service charge3; Chapter newsletter and all communications from the Chapter.

Class B

Full size display booth/table at “Vendor’s Nights”; half page in Membership Directory; mailing list may be used once per year without payment of service charge; Chapter newsletter and all communications from the Chapter.

Class C

Half size display booth/table at “Vendor’s Nights”; half page in Membership Directory; mailing list available with payment of service charge; Chapter newsletter and all communications from the Chapter.

Class D

Mailing list available with payment of service charge; Chapter newsletter and all communications from the Chapter.

Notes:

1. Full size is approximately 10 ft. x 8 ft.
2. Althouth the DVSRS strives to publish a Membership Directory as often as possible, the DVSRS cannot guarantee that a directory will be published every year. During any year in which the Directory is not published, Affiliates eligible for directory space will receive an additional use of the mailing list without payment of the service charge.
3. Service charges to cover only the actual cost of preparation, printing, and distribution of mailing labels or lists to the Affiliate.