HPS First Annual Workshop – Clemson University, SC
A Fresh Perspective
May 2021


- Call for Abstracts -

Deadline: 5 December 2020

The Health Physics Society (HPS) first annual workshop will be held at Clemson University in beautiful Clemson, South Carolina, in May 2021. Clemson is located in Pickens and Anderson Counties. The city revolves around the presence of the university. Clemson University is located at the foothills of the beautiful Blue Ridge Mountains, and it borders Lake Hartwell, one of the Southeast’s largest and most popular recreation lakes.

This workshop will be a bit different than those of bygone days. It focuses on students and early career members, but everyone is welcome to come share their work and help make this a wonderful and well-attended midyear meeting! Contributed abstracts are requested for sessions on the following topics:

Have an idea for a special session for this workshop? Please contact Midyear Task Force Chair Emily Caffrey.

Please submit your abstract (including special session abstracts) through the abstract form below. The deadline for submitting abstracts is 5 December 2020.


Instructions for Submitting an Abstract

Author Eligibility: Any member of the Society, other science professionals, and students may submit an abstract for presentation at the annual or midyear meetings. The priority of abstract acceptance will be as follows: Society members, nonmembers sponsored by Society members, and unsponsored nonmembers. Sponsors must endorse the abstract by including their name and HPS ID number on the electronic form.

All abstracts will be printed directly from this online submission form. Contact the Secretariat if you are unable to submit your abstract using the online submission form.

1. Title: Submit the title in uppercase and lowercase, capitalizing each word. Acronyms should not be used.

2. Author(s): Use full first name for the author's first name. Use middle name initials. Indicate the presenting author. Contact the Secretariat for instructions if there are more than 10 authors.

3. Affiliation(s): Enter the affiliation(s) in uppercase and lowercase; e.g., University of California, Berkeley.
Do not include department name or full address.

4. Abstract: The abstract must be one concise paragraph. Do not include author names or affiliations. Credits should be placed at the end of the text of the abstract. Use an asterisk as an indicator of the credit.

(Note: The minimum abstract length is 150 words and the maximum size of the abstract is restricted to 2,000 characters.)

5. Presenting Author Address: Include the complete mailing address. It is essential that the email address is accurate because information or questions regarding abstracts and presentations will be sent via email.

6. Presenting Author Cell Phone: Necessary to contact the author for questions on the abstract and for contact during the meeting.


Additional Information

1. A submitted abstract is a commitment to present; cancellations should be avoided.

If extenuating circumstances prevent the presenting author from making the presentation, it is the author's responsibility to find an alternate presenter.

Presenters who submit more than one abstract and cancel must find alternate presenters; otherwise, you will be limited to one abstract for future meetings.

2. Abstracts that suggest commercialism, either through writing style or trade names, may be rejected.

3. Abstracts should not contain tables, figures, structural formulas, or bibliographic references.

NOTE: Limit use of equations to only those that are new and required to convey the central concepts of the abstract. You must use SI units. Contact the Secretariat if the abstract requires equations, math or Greek symbols, subscripts, or superscripts (other than for isotopic identification).

3. Acronyms in the abstracts themselves should be accompanied by the spelled-out words in parentheses.

4. The substance of the abstract must not have been presented or published previously.

5. Promissory statements, such as "will be discussed," "will be studied," or "will be analyzed," cannot be accepted. Use present tense, e.g., "is discussed," "is presented," "is analyzed." A well-written abstract includes results and conclusions, not promises.

6. The Program Committee's decision to accept or reject an abstract will be based upon inclusion of the following items.

a. Purpose and title of the work: Is the purpose clearly stated and are the issues current? Is the title descriptive of the abstract?

b. Experimental procedures (if applicable), analytical methods (if applicable), and discussion/review: Are the procedures well described? Is (Are) the discussion/review and/or analytical methods clearly presented?

c. Application or relevance to the field of health physics: Is the work relevant or directly applicable?

d. Conclusions: Are the conclusions based on an appropriate quality and quantity of data?

e. Appropriateness of material for presentation: Material which may be considered unprofessional or vulgar will be rejected. Material will not be rejected simply because it may be controversial.

Abstract Acceptance: Notification of acceptance will be sent to the presenting author during December 2020. Please note that the topic you select on the abstract form is for Program Committee guidance only. Due to scheduling or topical interest, the Program Committee may find it necessary to reassign your presentation to a technical session different from what topic you selected.


Abstract Submission Form

ABSTRACTS DUE BY: 5 December 2020

Fields marked with * are obligatory.



Presenting Author Address

Note: Include the complete mailing address and email address. This is the only address in our records for nonmembers and it is essential that both the mailing address and email address are accurate.

*First Name
*Last Name
*Address 1
Address 2
Address 3
*City
State/Province
Country
ZIP/Postal Code
*Phone
*Presenter's cell phone
*Email
*Email (retype for verification)
HPS member ID number
(if HPS member)



Authors

Author(s): Enter author's first name IN FULL followed by middle initials. Indicate the presenting author.

Affiliation(s): Enter the affiliation(s) in uppercase and lowercase; e.g., University of Charleston. Do not include department name or full address.

Author 1 First name in full and middle initials, e.g.: John F: *Last Name: Affiliation:
Author 2 First name in full and middle initials, e.g.: John F: Last Name: Affiliation:
Author 3 First name in full and middle initials, e.g.: John F: Last Name: Affiliation:
Author 4 First name in full and middle initials, e.g.: John F: Last Name: Affiliation:
Author 5 First name in full and middle initials, e.g.: John F: Last Name: Affiliation:
Author 6 First name in full and middle initials, e.g.: John F: Last Name: Affiliation:
Author 7 First name in full and middle initials, e.g.: John F: Last Name: Affiliation:
Author 8 First name in full and middle initials, e.g.: John F: Last Name: Affiliation:
Author 9 First name in full and middle initials, e.g.: John F: Last Name: Affiliation:
Author 10 First name in full and middle initials, e.g.: John F: Last Name: Affiliation:
*Presenting Author
Check if the presenting author is a student
(For informational purposes only)
 
*Email Address of Presenting Author
*I agree to having the contact email of the first author published with the online abstract
*Biography of Presenting Author
(limit to 450 characters)



Abstract Information

*Abstract Title
Submit the title in uppercase and lowercase, capitalizing each word.
*Abstract Text
The abstract must be one paragraph with a minimum length of 150 words and no more than 2,000 characters. The abstract itself should not include author names or affiliations. Special characters, symbols, superscripts, and subscripts may not be submitted within the system. Isotopes should be entered, for example, as Cs-137. Fractions and superscripts are entered as, e.g., dpm/100cm^2.
*Proposed Abstract Topics
Select one
Topic  Applied Health Physics
 Regulatory and Legal Issues
 Medical Health Physics
 Environmental Health Physics
 Radiation Dosimetry
 Other Special Session (specify below)
If you selected 'Other' above, suggest topic here
*Presentation Format  Oral Only
I volunteer to be a Session Chair  
HPS Sponsor
if not a member of HPS

Authors who are not members should complete the sponsoring member information including the sponsor's name and membership ID number.
Sponsor's HPS ID
I agree to allow my abstract to be published by the Health Physics Society