The 42nd Annual Midyear Meeting of the Health Physics Society January 31 - February 3, 2009 San Antonio, TX Recent Advances in Planning and Response to Radiation Emergencies

- Call for Abstracts -

Author Eligibility: Any Society member may submit an abstract. Non-members desiring to present a paper or poster must be sponsored by a member. A member may sponsor only one non-member. This includes Special Session invitees (i.e., a Special Session organizer can sponsor only one paper in the session). Sponsors must endorse the abstract by including their name and HPS ID number on the electronic form.

Abstract Acceptance: Notification of acceptance will be sent to the presenting author during September 2008. Please note that the technical session you select is for Program Committee guidance only. Due to scheduling or topical interest, the Program Committee may find it necessary to reassign your presentation to a technical session different from what you selected.

PRESENTATION REQUIREMENTS: Computer projection is the preferred presentation format for all sessions. It is strongly encouraged that presentations are prepared in Microsoft PowerPoint. Guidelines for preparing visuals will be posted on the HPS Web site in the Midyear Meeting section. If your abstract is accepted for oral presentation, your computer presentation file(s) must be uploaded to the Secretariat Web site (www.burkinc.net/HPS2009MY) by 5:00 PM EDT January 23, 2009. These files will be reviewed for format, compatibility with meeting site software/hardware, and appropriateness by the Program Committee. Changes may be required due to font substitutions, differences between the version of software used to create the presentation and that used to display the presentation, or font size/color. Individual visuals may be rejected if presentation guidelines are not followed. All presenters must check in at the Speaker Ready Room at least two hours prior to their session at the Midyear Meeting to determine if there are any problems with the presentation. NOTE: Presenters who wish to make changes to their previously submitted computer presentation will be accommodated as availability allows. Revisions on CD R or flash drive media will be accepted; Minor revisions may be done on the computer in the Speaker Ready Room on a first-come, first-serve basis.

Instructions for Submitting an Abstract

Specific Requirements:

All abstracts will be printed directly from this on-line submission form. Contact the Secretariat if you are unable to submit your abstract using the on-line submission form.

1. Title: Submit the title in upper and lower case, capitalizing each word. Acronyms should not be used.

2. Author(s): Use initials for the author's first (and middle) name(s). Indicate the presenting author. Contact the Secretariat for instructions if there are more than 6 authors.

3. Affiliation(s): Enter the affiliation(s) in upper and lower case; e.g., University of California, Berkeley.
Do not include department name or full address.

4. Abstract: The abstract must be one concise paragraph. Do not include author names or affiliations. Credits should be placed at the end of the text of the abstract. Use an asterisk as an indicator of the credit.

(Note: The minimum abstract length is 150 words and the maximum size of the abstract is restricted to 2000 characters.)

5. Presenting Author Address: Include the complete mailing address. It is essential that the e-mail address is accurate because information or questions regarding abstracts and presentations will be sent via e-mail.

Additional Information

1. Abstracts that suggest commercialism, either through writing style or trade names, may be rejected.

2. Abstracts should not contain tables, figures, structural formulas, or bibliographic references.

NOTE: Limit use of equations to only those that are new and required to convey the central concepts of the abstract. You must use SI units. Contact the Secretariat if the abstract requires equations, math or Greek symbols, subscripts or superscripts (other than for isotopic identification).

3. Acronyms in the abstracts themselves should be accompanied by the spelled out words in parentheses.

4. The substance of the abstract must not have been presented or published previously.

5. Promissory statements, such as "will be discussed," "will be studied," or "will be analyzed", cannot be accepted. Use present tense, e.g., "is discussed," "is presented," "is analyzed." A well-written abstract includes results and conclusions, not promises.

6. The Program Committee's decision to accept or reject an abstract will be based upon inclusion of the following items.

a. Purpose and title of the work: Is the purpose clearly stated and are the issues current? Is the title descriptive of the abstract?

b. Experimental procedures (if applicable), analytical methods (if applicable) and discussion/review: Are the procedures well described? Is (Are) the discussion/review and/or analytical methods clearly presented?

c. Application or relevance to the field of Health Physics: Is the work relevant or directly applicable?

d. Conclusions: Are the conclusions based on an appropriate quality and quantity of data?

e. Appropriateness of material for presentation: Material which may be considered unprofessional or vulgar will be rejected. Material will not be rejected simply because it may be controversial.

Fields marked with * are obligatory.

Presenting Author Address
Note: Include the complete mailing address and email address. This is the only address in our records for nonmembers and it is essential that both the mailing address and email address are accurate.
*First Name
*Last Name
*Address 1
Address 2
Address 3
*City
State/Province
Country
ZIP/Postal Code
*Phone
*E-mail
*E-mail (re-type for verification)
HPS Member ID number (if HPS Member)

Authors
Author(s): Use initials for the author's first (and middle) name(s). Indicate the presenting author. Affiliation(s): Enter the affiliation(s) in upper and lower case; for example, University of Tennessee. Do not include department name or full address.
Author 1 First Initials:	*Last Name:	Affiliation:
Author 2 First Initials:	Last Name:	Affiliation:
Author 3 First Initials:	Last Name:	Affiliation:
Author 4 First Initials:	Last Name:	Affiliation:
Author 5 First Initials:	Last Name:	Affiliation:
Author 6 First Initials:	Last Name:	Affiliation:
Author 7 First Initials:	Last Name:	Affiliation:
Author 8 First Initials:	Last Name:	Affiliation:
Author 9 First Initials:	Last Name:	Affiliation:
Author 10 First Initials:	Last Name:	Affiliation:

*Presenting Author

Click to select 1 2 3 4 5 6 7 8 9 10

Abstract Information
*Abstract Title Submit the title in upper and lower case, capitalizing each word.
*Abstract Text The abstract must be one paragraph with a minimum length of 150 words and no more than 2000 characters. The abstract itself should not include author names or affiliations. Special characters, symbols, superscripts, subscripts, may not be submitted within the system. Isotopes should be entered, for example, as Cs-137. Fractions and superscripts are entered as, for example, dpm/100cm^2.
*Presentation Format	Click to select Oral Poster Poster or Oral
*Proposed Abstract Topics Select one
	Integration of agencies and resources & National Response Framework  Medical Response activities by hospital and emergency medical systems  Training and guidance for professionals, first responders, first receivers and members of the public in response to a radiological attack  Radiation Hazards from Radiological Dispersal Devices  Cleanup of areas affected by nuclear weapons or dispersal devices  Interdiction and security of radiological materials  Crisis Risk Communication  Border and Port Initiatives  Military response to catastrophic domestic incidents  Advances in instrumentation  Emergency Management Assistance Compacts  Other (specify below)
If you selected 'Other' above, suggest topic here
I volunteer to be a Session Chair
Comments
HPS Sponsor if not a member of HPS Authors who are not members should complete the sponsoring member information including the sponsor's name and membership ID number.
Sponsor's HPS ID